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From five spreadsheets to one platform where the schedule, patients, inventory, and business numbers finally talk to each other — with an AI that answers in plain language.
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“Dr. Carlos Guerrero's clinic was running its schedule on spreadsheets and finding out a supply had run out the exact moment it was needed mid-appointment. Today everything lives in one place — and when the director wants to know how the month is going, he just asks.”
Day-to-day operations ran on spreadsheets: the schedule on one tab, supplies on another, and the month's performance stored in the director's head. A last-minute change could double-book two patients and nobody would know until both walked in. Regenerative supply inventory had no real oversight — something missing was only discovered when it was needed for a procedure. And getting a picture of how the business was doing meant the director sitting down to build a report by hand. The root problem wasn't a lack of discipline from the team: the entire operation was still analogue, and they were handling sensitive clinical records that Colombia's data-protection law (Law 1581) requires to be taken seriously. The information existed, but it was scattered, fragile, and inert — impossible to consult at the exact moment a decision had to be made.
We built a clinical platform that replaces the five spreadsheets with a single place where everything lives: the multi-doctor schedule, patient records, inventory with low-stock alerts, consent forms patients sign from their phones, and real business analytics.
Everyone logs in with their own account and sees exactly what their role needs — reception books appointments, the doctor reviews histories, management sees the full picture — with access to clinical data audited to comply with Law 1581. And since all the information is already there, we added Sanita: an AI that Dr. Carlos consults in plain language, no reports, no waiting.
Reception books with confidence: the system catches scheduling conflicts and shows the status of every appointment at a glance. Dr. Carlos also has his own personal calendar alongside the shared one.
The doctor opens the full history before the patient walks in — visits, supplies used, signed consents — without rifling through notebooks or loose files.
Every supply used is logged and the system alerts when stock drops low. It even handles fractional vials with a per-preparation patient cap, so restocking happens before the procedure, not after.
Ask in plain language — how much was billed last week, how appointments are trending, how much of a supply was used — and it answers from the clinic's real data, not estimates. No reports to build.
Building a patient's plan no longer means starting from scratch: the AI drafts a proposal based on the clinic's own templates and the doctor adjusts whatever they want.
A secure link is generated, the patient reads and signs from their device, and it is saved as a PDF that matches the paper document — in Spanish or English, no printing or scanning required.
Revenue, appointments, and supply usage in visual panels by period. Monthly performance stops being a feeling and becomes a number the director can check whenever they want.
“We used to live in spreadsheets and never knew how much inventory we had left until something ran out. Now everything is in one place, and when I want to know how the clinic is doing, I just ask.”
If everything is scattered and in one person's head, it's worth a conversation — no commitment, just to see what yours could look like centralized. Explore the demo next to this and tell us what you'd like to ask your own Sanita.
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